Preparing for regulatory compliance walks is crucial to ensure your healthcare facility meets the required standards and avoids potential fines or penalties.
At Harvard, we stay involved in the preparation process to ensure that your facility is clean, safe, and hazard free — ready for evaluation at all times.
As a trusted environmental services partner, Harvard prepares your facility by:
Establishing Consistent Cleaning Schedules: Regular and consistent cleaning schedules are essential to preventing the accumulation of dirt, debris, or hazards.
Documenting Compliance Procedures: Harvard partners with you to create and maintain standard operating procedures (SOPs) for various cleaning tasks. These SOPs align with regulatory requirements and demonstrate how compliance is achieved in day-to-day cleaning activities.
Use and Maintenance of Proper Equipment and Materials: Harvard uses approved and environmentally friendly cleaning products that comply with relevant regulations, avoiding toxic or harmful chemicals. In addition to proper cleaning products, Harvard also uses well-maintained equipment that is consistently inspected. Defective or malfunctioning equipment can lead to subpar cleaning and potential compliance issues.
Proper Waste Management: Following proper waste disposal procedures when dealing with hazardous waste is vital to maintain regulatory standards.
Maintain Training and Education: It is important that all cleaners assigned to your facility are familiar with the specific regulations that apply to your facility. This might include health and safety standards, waste disposal guidelines, chemical handling protocols, etc. Our teams are educated and trained on site-specific requirements and provided with necessary training and resources to ensure they understand their responsibilities in meeting these requirements.
Use of Technology for Reporting and Analysis: Using HarvardSMART, we have established a clear system for reporting any compliance-related concerns or incidents. Using HarvardSMART our teams are able to see trends and proactively address areas of concern.
Regular Site Walks and Inspections: Your local account manager conducts regular inspections of your facility’s cleanliness and compliance status. By partnering together in these inspections, we can identify areas for improvement and address any potential issues.
Maintaining Open Communication: By fostering an open and collaborative relationship between your site leadership and our team, we are able to create a cohesive partnership full of transparency and trust.
Let’s partner together for a cleaner and healthier facility, working together to prepare your facility for regulatory compliance walks, your employees and site visitors.